Back-to-school list for Canvas

As you get ready for the beginning of the semester, you might also create a virtual classroom by using Canvas. Canvas can be used to share class materials, collect assignments, communicate with students and grade assessments. You may use one or two features, or you may use it extensively based on your specific needs. Here are a few tips to help you get started.

  1. Create a course in Canvas:
    If you have not done so already, request a Canvas shell for each of your courses. To do so, go to MyACU, click on the wrench toolWrench tool in MyACU for your course to request a course to be created. Check detailed instructions here.
  1. Inform students where to find Canvas:
    Inform your students, either in class or by email, how they can access their class sites in Canvas. Canvas is linked to Banner through single sign on (SSO), therefore students can also find their courses by clicking on the Canvas icon Canvas Icon once they logged in to MyACU. They can also go to their Canvas home page by visiting: acu.edu/canvas.
  1. Publish your Canvas course:
    Students will not be able to see your course content until you have published them. You will need to publish your course by clicking on the “publish” button once on the course home page Unpublished/Published Buttonsfor students to get in. Modules and items will also need to be published for students to access. You will need to click on the cloud button Publishing Cloud Buttonassociated with modules and items to publish them. Once published, the item or module will turn green . PublishedYou can go to student view (click on “settings” on course menu and the student view iconStudent view iconis located towards the far right of the page. You do NOT have to publish every module and every item at the beginning of the semester. Just publish those you want them to see.
  1. Add TA to your course.
    To add a teaching assistant to your course, go to MyACU, find the wrench tool Wrench tool in MyACUfor your course, click on “teaching assistants”, and search for the name of the person you would like to add. It may take up to two hours for the TA to see their course.
  2. Include Canvas orientation content in Canvas:
    Some students are new to Canvas and would appreciate some guidance on how to use various functions and features of Canvas. We have shared a series of video tutorials in Canvas Commons for you to import and customize in your course. Check here for instructions.
  3. Import a fall template, if needed: Please also note that we have created a template for you to use.  This template came with weekly start date and some important academic dates in Canvas (see screenshot below). Please contact Berlin Fang or Amy Boone from the Adams Center if you need help importing it into your course, or if you want other assistance with Canvas.
    calendar

 

We would also recommend that you bookmark or subscribe to the Adams Center blog as we frequently publish information about Canvas you might find useful. This blog also has a specific section on Canvas you might find useful.

Use Blueprint courses to synchronize changes

If you team-teach a course with multiple sections, synchronizing changes across different sections can be a headache.  Canvas has a Blueprint course tool that allows you to make changes to a “blueprint” course and push the changes to all other sections associated with the course. Please check the following video to find out more:

Canvas and Turnitin Dates

If you hear from students that they cannot submit their Turnitin assignment in Canvas, one likely cause is that the due dates have passed.  Canvas-Turnitin due date conflict could also cause the problem.  To check and change, follow these steps:

  1. Go to the assignment with the problem;
  2. Click on “edit assignment settings”;

Edit Canvas setting

3. Check if the due date has passed.  Change if needed.

4. Save if you have made some changes to the due date.

Save in Turnitin setting

5. Look for Turnitin settings.  Depending on your screen size, it could be collapsed into these three bars, as shown below.

Three bar for Turnitin assignments

6. Click on “settings”.

Turnitin settings

7. Check the start date (when student can start to submit), due date (when assignment is due) and release date (when feedback is given to students) to make sure they are set in a way to allow submission.  Make change as needed.

Turnitin dates

8. If you want to allow late submissions, click on “optional settings”, as shown above.

9. Check to allow late submissions, if applicable.

Allow late submissions10.  Remember to save your change by clicking on “submit”.

Submit

If this does not solve the submission problem, please contact us for help.

Making your classroom hospitable for international students

International StudentsIn a recent Adams Center session on making classrooms welcoming places for international students, Lucy Dawson from the Center for International Education, Dr. Carly Dodd (Professor of Communication), Dr. Monty Lynn (Professor of Management) and Dr. Lori Houghtalen, Assistant Professor of Engineering and Physics) and Berlin Fang shared some challenges faced by international students studying at ACU, as well as possible solutions.

We have found that these are the top four challenges international students face.  We will also share a few strategies to help address these challenges:

  1. Learner participation in the classroom:  International students may have difficulty participating in classroom discussions due to language barriers, varied cultural expectations, limited understanding of social norms and lack of prior exposure to group discussions.  Group projects was also mentioned as particularly challenging for international students, perhaps due to the lack of welcome by domestic students and a hesitation to contribute by international students.
  2. Academic integrity: Some international students may have limited understanding of how their professors define academic integrity. Sometimes they lack training in proper citations in academic work.  There is also a concern that some students do not know the boundary between individual work and group work.
  3. Expectations for assignments and assessment: Among international students, there is often confusion on the number of assignments, and confusion about some academic jargon such as “outcomes” and “rubrics”.  Some show frustration over the speed of professors’ speech or the volume of assigned reading.  Participants mentioned international students had not been taught how to “scan” readings, and perhaps had vocabulary to look up, which also impeded reading speed.
  4. The use of resources: There is a lack of awareness of university resources that could be really helpful for international students.  Among these are the Writing Center, the Speaking Center, research help, and the Counseling Center.  Tutoring is provided to students who may be struggling with an academic subject, but sometimes there is variation between tutor knowledge and the faculty’s lecture.

The panelists discussed many solutions, best practices, and tips for faculty to make their classroom more hospitable to international students.  Here are some highlights from this discussion:

  1. Use technology to break barriers:  As some international students have a greater ability to read and write, than to listen and speak, including some discussions online may help relieve the pressure to speak in public in a different language. Some materials, such as the course rubric and reading materials should be shared online as well for constant access.
  2. Develop a relationship with the students outside of class, and use office hours creatively: ACU faculty use many types of “office hours” techniques to build one-on-one relationship with students, which can be especially helpful for students. One professor mandates a 10-minute meeting with every student to get to know them. Some use walking sessions to have a “mobile” office hour around campus. Some have designated a “help desk” at the library to meet with students in a less threatening environment.
  3. Consider offering a specialized orientation for your class.  For instance, provide some training related to reading academic resources (reading strategies). Provide training on using the library website or citation management tools such as Zotero.  Provide training or tours of various university resources such as the writing center, pointing out specific assistance that can be given, and some that cannot be given (for example assistance that crosses into academic integrity violations).
  4. Explain social norms:  It is important to explain classroom social norms, including proper class etiquette, appropriate assertiveness, and social spaces.  The key is to help international students form a good sense of boundaries while still feeling encouraged to learn and socialize.

Please also check out this presentation for further tips and more information about this session.  Faculty and staff are welcome to contact Berlin Fang (bxf13b@acu.edu) or Lucy Dawson (lld09a@acu.edu) regarding international students in the classroom at any time.  

Veronica Whitt, the international student services coordinator, can also meet with students individually to help them find the support resources they might need, so please feel free to refer students to her for assistance (vdw09a@acu.edu).

Additional Reading:

Tools to make scheduling easy

If you constantly email with students for a time to meet for office hours or arrange time for a series of class presentations, please remember there might be a better way of scheduling.

Google Calendar

If both sides know a general time to meet, just create a Calendar invitation which can get the item on the calendars for both you and the other person, if he or she accepts it.  Even if the invitation is not accepted, there is a record on your calendar how many people  (and who) have accepted your invitation. You can also add a notification which will remind both yourself and the other person about the event before it starts.

Canvas Scheduler

For your classes, you can use the “scheduler” tool to create appointment slots.  Here is how:

Go to your course, find calendar for the course, click on “scheduler”, and then “create an appointment group”.

Scheduler

You will then see this page, where you can name your appointment group, select the date and the time range, and specify if you’d divide the time range into equal slots of, say, 10 minutes. Click on “go” and Canvas will automatically create a series of time slots for your appointments. Remember to “save and publish”.Scheduling page

Now, you can tell students to reserve appointments using the scheduler tool.  Ask them to go to your course, find the course calendar from the course home page,  select “scheduler”, and then click on the name of the appointment group.  They will then be able to click on available slots to make reservations. If they change their minds, they can click on the slot they reserved to “unreserve” it.
Student view of schedulerYou can book me:

The Canvas scheduling tool only work for your courses in Canvas.  If you intend to show your availability to others not associated with your class or even ACU, you can use the “youcanbook.me” tool to create a public-facing scheduler for others to see your availability and book your time.

Check the following video for more information about this tool:

Use a semester template for your course

We have created a Spring 2017 template course with some common information you might find useful, especially if you are starting the course as a blank one with no content.

The template include some generic university calendar items including the spring break, holidays, and general grades due dates.

Template Syllabus Page

The template also includes modules corresponding to dates in the semester, starting with Monday of each week. This may help you to populate content corresponding to each week, but you can always edit the names after you have populated the content.

Template Modules

As shown above, the template also has some common resources such as Canvas video tutorials your students may find helpful. It is under “module 0”, which also include some common resources as shown below:

Template resources page

After this template is imported into your course, you can adjust the content as you see fit.

The template is a resource, not a requirement. Use it only if it helps you to get ready for the semester. If you are not teaching the course using this weekly structure, this template may not be that helpful.

If you are interested in importing the template into your course for a quicker start in building your course, please send the URL to me(bxf13b@acu.edu).  Go to the settings page and copy the URL of the page  (Example: https://acu.instructure.com/courses/2067020/settings) and email it to me.

Canvas Semester-end Reminders

As the semester draws to a close, I would like to send a few important reminders as you wrap up your Canvas courses and get ready for the new semester:

  1. Read this post for ideas about calculating final grade.
  2. Remember to check and change (if needed) the end dates of your courses while you have access.  Check this tutorial for details.
  3. Request course for your new semester. Check the tutorial here.
  4. If you haven’t chosen the copy option in the previous step, don’t worry.  You can still copy a Canvas course from another shell after a new course is created.  Check instructions here.
  5. If you intend to crosslist your courses for the new semester, follow instructions here.
  6. We try to put all Canvas tutorials together in this page. You might want to bookmark it for future reference.

ACU Faculty Honored for Using Turnitin

Steve and Karen, Turnitin

Today Turnitin announced their Global Innovation Awards for 2016.  ACU’s Karen Cukrowski and Steve Hare were two of three people to be listed in “honorable mention” for academic integrity in the North America Higher Education category. Turnitin’s press release described how Karen and Steve use Turnitin to enhance student writing:

“First, students will write and submit their rough drafts through Feedback Studio. Three class peers will review these drafts, evaluating against a set of questions similar to a rubric. All students are required to participate as peer reviewers, as it has an impact on their course grade. While reviewing, students certainly mark the papers. However, they are also required to fully respond to the set of questions about the papers they are critiquing, which demand that they write even more. The peer review is not anonymous, and the professors encourage their students to get up and ask each other questions about the papers they are reading. This contributes to the sense of community that is the very focus of the course. In fact, they have seen this process lead to deeper connections between their students. In Karen’s words:

‘It’s not just about the writing; it’s about the people.’ “

For further information, check here.

Congratulations to Karen and Steve. If you want to use Turnitin as well, please check our Turnitin Feedback Studio page, or contact the instructional design team at Adams Center for help.

Encourage students to view your feedback

If you use Speedgrader in Canvas to mark student assignments, remember that some students may not know where to find your feedback. Here is a tutorial to help you see instructor feedback from a student view. Feel free to share the link to the video if needed: https://youtu.be/97QYgFKw7RM

Professors can also tell whether a student has viewed the feedback from the Speedgrader, as shown below.

Feedback Viewed

Common Turnitin Issues

We have had Turnitin integration in Canvas in a while and we have heard of a few issues which I would like to address in the following question and answer format.

If you are a new user of Turnitin, please check this post for instructions on how to deploy the tool in your course.

Question: My students were told that they have to create accounts in Turnitin.  Why did that happen?  Shouldn’t Canvas have taken care of that?  

Answer: Account creation requires first-time users to agree to Turnitin terms and conditions.  Students will need to agree to allow their accounts to be created.  If they have chosen not to agree, they might want to clear their cache and try again, or use another browser or computer to perform this one-time action.

Question: My students were not able to submit their assignments due to error messages about assignment title and dates.  What might be the issue?

Answer: You will need go to Turnitin settings and give the assignment a title, a start date, due date and feedback release date that should be consistent with the assignment dates you assigned in Canvas assignment settings.

Question:  A student claims that his or her assignment has been submitted but I could not see it.  Why?

Answer: The top reason is that the student may not have followed through in the submission process. One last step is to click on a button to accept the submission.  If a student does not do this, his or her assignment will not go through. If an assignment has gone through, a student should see a confirmation message on the screen.  There really isn’t a middle ground between a successful submission and an unsuccessful submission. You can ask the student to resubmit and make sure the button for confirmation is clicked.

Another possible reason is that you might have switched in your submission method from “online” to “external tools” in the middle of students submitting their assignments.  If that’s the case, submissions turned in earlier can be accessed through the Speedgrader instead of the Turnitin inbox.

Question:  Can I use the Canvas Speedgrader and Turnitin only for originality check?

Canvas has now made it possible for Turnitin assignments to be pushed to Speedgrader as well, so yes, it is possible to use the Speedgrader for grades and comments.

Does your course deliver what your syllabus promises?

Creating a syllabus is a daunting task.  Once created and shared with students, does your course actually reflect what you have written in the syllabus?  Having the course one way and allow the course to deviate is like a builder having a blueprint for a house and then you deliver an apartment or mobile home to the customer.  (I am not sure if this metaphor works, but I hope you get the idea.) This is especially problematic when you put content in a learning management system. Here are three main problem areas and some suggestions.

Content:

Most syllabi describe a list of topics presented in a particular order.  Make your course reflect that. When using your LMS to organize your course, do not use the course space as a landfill to dump everything without a particular logic to it. Use modules to organize your content in folders.  Arrange the folders in chronological or topical orders as you have described in the syllabus.

Dates:

In the syllabus you may have a course calendar marking the dates of readings and course activities, but your course may not show some of the due dates, or show old due dates you inherited from the last iteration of the course.  This would almost always cause confusion. I would recommend that you set the dates in LMS for activities that you can assign dates, which will create calendar events, which in turn will be tied with personalized notifications students receive.

Grades:

Last but not the least, the most frequent problem is the mismatch between syllabus and course in grades. In your syllabus you may have categories for various types of assignments. Each category may be worth a certain percentage of the total grades.  For instance, quizzes will be worth 20%, papers 30%, exams 40%, In many courses online we find that the grade book does not reflect what you say in the syllabus.  You can fix that by creating categories and weigh them according to your syllabus. If you have done that, your grade book will automatically calculate grades (including final grades) for you and the students. This really helps students to keep track of their progress all the time. You will save yourself time by not having to calculate the grades with Excel or calculator.

If you use letter grades, remember that the default grading schema of your LMS may not be what you have described in your syllabus. For instance, your LMS may make 95%-100% worth A, while you have 90%-100% to qualify as an A. Usually you can create your own schema to reflect descriptions in the syllabus. For instance in Canvas, you can define your own schema from course settings.

Once you get these problems straightened out, I promise that you will have fewer housekeeping emails, greater student satisfaction and more quality time with your students.

If you want any help aligning your course with your syllabus, contact the Instructional Team for help.

Adding Teaching Assistants to Courses

Canvas is synced to Banner to make sure student, teacher and TA records are consistent across systems.  If you add a teaching assistant, do not add him or her in Canvas through the invitation method. Instead, add your teaching assistant through MyACU. Here is how:

Go to MyACU, Click on the course tool icon (the wrench)

Course tools

Click on “assistants” tab, search for the person you would like to add as TA to your class and click on “+add” to add him or her. You can add more TAs after that.Add Teaching Assistants

Once you have done this at MyACU, the information will trickle down to Canvas when it is synced with Banner next time. You may need to wait a couple of hours for this process to complete.

Alternative uses of your voice

If you hear me speaking to myself in my office, it is not a sign that I am getting crazy. I might be “typing”.  Voice recognition technologies have made it possible for us to input by simply speaking. Here are a few examples:

  1. “Type” on a mobile device:
    On your iPad or mobile phone, press the microphone icon to dictate in notes, emails, or other applications. Make sure you check the results later on.  You may need to edit the content. The same applies for other suggestions below.

iPAD Dictation tool

2. Dictate in Google Docs:
Google Docs now allows you to dictate as well.  It is called “voice typing” under “tools”.  Give it a try.  It is fairly accurate.

Google Docs Voice Dictation

3. Generate video subtitles:
If you upload a video to Youtube, Youtube can automatically transcribe your voice into subtitles which you can then improve into more accurate ones. The automatic process saves you at least half of the time compared to doing it from the scratch. However, if you do not have the time for lengthy editing, you might consider using a professional service.

Subtitles tool of Youtube

4. Leave voice comments in Canvas:
When grading student work in Canvas, you can use voice comments to give feedback to students, or use the Speech Recognition tool (works in Chrome) to have your comments turned into text.
Canvas Speedgrader Feedback

5. Take voice notes:
If you use Evernote, you can leave yourself a voice note instead of typing it.

Evernote Voice recording tool

I hope this gives you some ideas of using voice to make input easier and faster.

Instructional Uses of “Spark”

Homepage of Spark VideoSome of you may have heard of “Adobe Voice”, a super-easy way to create a digital story with graphics and perhaps some background music. Some of our faculty and students have already been using it. Adobe also had a tool called Adobe Slate that you can use to create media-rich pages.  In the past we had to use these separate apps on mobile devices, which may discourage use.  What if you have some content on your computer, and some on your iPad.  A fluid user experience is key.  Check my article on “fluid learning” here if interested.

Adobe has merged its Adobe Voice and Adobe Slate into “Adobe Spark”, a cloud-based application for you to create graphics, pages, or videos. I have been using it since the change, and I really love it. Here are three things I especially love about it:

  1. The best feature, after the merging of several products, is the ability to sync content between devices. You can start a project on your computer, and then you realize you have some graphic on your iPad, you can access the same project on the iPad, and pick it up on your computer.
  2. Another of my favorite feature is the ability for you to search for graphics (icons or photos) you may not have on your own. Spark will automatically cite it for you on the acknowledgement page.
  3. A third feature that seems to be new is the ability for you to update your content without having to change the link (but you have to update the link to have the content refreshed where you link to it). This allows you to use the same link in your instruction without having to re-generate codes.

Some possible instructional uses:

  • Give presentations on a topic, e.g., Principles of interface design.  Try turning your PowerPoint into a video using this tool.  You can work on one slide at a time.  If you mess up on a particular slide, go back to that slide and record your audio again.  I love the granularity of this.
  • Give instructions.  For instance, you use screenshots to guide students to navigate your course. Here is an example I produced: Learning Canvas.
  • Provide student feedback. You can of course use a screencasting session to go over their work, but if there are only one or two places you would like to go over with a student, you can use a few screenshots and narrate over each of them.
  • Create rich media content. Instead of using text only for some of your content, certain elements, such as important quotes, can be turned into a graphic using Adobe Spark’s social graphic functions.

Other thoughts and ideas?

Check out Spark’s home page at spark.adobe.com where you’ll see many examples that may inspire you to do something similar with your content.

Using Turnitin LTI in Canvas

Turnitin and Canvas are phasing out the Turnitin API tool in Canvas.  Instead, you are encouraged to use the LTI tool.

When is the change taking place?

In order to minimize disruption, we no longer turn on the API tool when switching to the new Canvas user interface on June 18, 2016, the date set to switch to the new Canvas user interface (check here for more information).  However, the LTI tool is available to use now if you will be teaching a summer course.

What is the Turnitin LTI?

The LTI tool, also known as “external tool”, allows Canvas users to use the full features of Turnitin, including Peermark. When you add an assignment in Canvas trying to enable Turnitin, add it through “external tools”, as shown below.

How do you add an assignment via the Turnitin LTI?

    1. Choose “external tool” for submission type in your assignment settings;
    2. Click on “Find”;
    3. Select “Turnitin Feedback Studio”;
    4. Click on “Select”;
Turnitin LTI 1

Turnitin Feedback Studio

5. Save the assignment setting when you have done the above.

What happens to the API?

If you used to be choosing “online” in the submission type and you click on the checkbox beside “Enable Turnitin Submission”, you were using the API tool, which Turnitin is phasing out.  In our earlier instructional video, we were showing the old API method.  If you have not used this method anyway, the change will not affect you.

Suggestions for Faculty

  1. If you intend to use Turnitin, please remember you will use Turnitin’s grading tools instead of the Canvas Speedgrader. It is not possible (nor necessary) to use both after Canvas and Turnitin phase out the API tool.  However, it is possible to use Canvas assignment tool with the convenience of the Speedgrader, etc., while using Turnitin through its site at Turnitin.com for cases that you suspect of plagiarism. Alternatively you can create all assignments using the regular Canvas online assignment tool, while using ONE Turnitin dropbox for originality check only.
  2. I would recommend that you do not allow students to submit the same papers to two classes, as that will cause the papers to be flagged as plagiarized in later submissions.
  3. Tell students not to submit their paper to Turnitin through other means to avoid detection as that may deposit their papers in the Turnitin repository anyway, and therefore causing more problems for them when they submit their papers to your course.

Questions?

For more information about the change, read the Canvas site on Turnitin integration.  You can also contact Berlin Fang or David Christianson if you have questions or need further information about adding Turnitin assignments in Canvas.

Online course orientation module for students

If you will be teaching an online course, please remember that some of your students may not have had any experience with online learning or Canvas.  I strongly recommend that you send a welcome message to them before course starts.  I have drafted sample message for you to customize.

In addition, we have built an orientational module for students with such content as:

  • some general guidelines and tips about online learning;
  • orientation about Canvas, which we have kept to a minimum to avoid first-week overload;
  • some initial, low-risk activities to get them familiar with Canvas assignment, quiz and discussion tool; and
  • links to resources.

Canvas orientation for students

To add this module to your course, go to your course in Canvas, click on “home”, then click on “import from Commons”. Search for “Module 0: course orientation” in Canvas Commons.  When it is found, choose the course you will teach, and then import into it.

After importing the module from Canvas commons, feel free to modify it for your own use.  We may sometimes update the content in Canvas Commons, but you do not have to install the updates if you have made substantial changes yourself.

If you need help getting your course started for summer, please feel free to let us know.

 

6 Canvas Hacks for the Happy Grader

As you grade student work, here are a few suggestions about Canvas grading that may make your work easier.

  1. When you are in the process of grading, you might want to “mute assignment” and unmute it when all grades have been entered.  This could save some questions from students who wonder why they have not received grades while others have.

Mute assignment

2. Having difficulty telling how much each student makes on the final grade?  Move the “total” column to the front, near student names, so that it is easier to find out.  You can always move it to the back when it is desirable to do so.

Move to front

3. You can drop the lowest grade(s), as long as you put them in a category.  It works now even if you do not use weighted grading.  Dropped grades will be shown in gray in the grade book.

Drop

4. Are students still missing one or more assignments?  You can message them directly in the grade book while working on a particular assignment, quiz or discussion.  Click on the options icon Options icon in gradebook for any grade book column, and then choose “message students who…” to contact them with ease.

Message Students...

5. (Contributed by Dr. Mark W. Riggs,  Professor of Mathematics) If you changed a grade but at a later time you want to know what the original score had been, or if you have a teaching assistant grading for you, you could use “view history” to find out more about the grading history, as well as changes you or your TA have made.

view history

You can even revert to an earlier grade if needed.

revert to original grade

6. Last but not the least, you can have Canvas calculate the letter grade for you for your course.  In your course settings, turn on “grading schema”.  You can even customize your own grading schema to convert final scores into letter grades the way you specified in the syllabus!

Grading Schema

If you have questions about any of the above, contact the instructional designers for help.

Do you know of another “trick” that you think others may benefit from?  Share with us!

Canvas Is Getting a New Look!

A new Canvas user interface (UI) will be rolled out on Saturday, June 18th, 2016 at 8:00AM, which we found to be the best time for the change after reviewing the summer schedules of both the Abilene and Dallas campuses.


What will change?

  • The change will be Mostly cosmetic, involving an updated look of the entry page (also know as Canvas Dashboard). The change will not affect the internal structures, functions, or features of your courses. You will see a different global navigation and Dashboard, which has a new view, allowing you to color code your courses.
  • Canvas used to have two Turnitin integration methods. With this upgrade, only one of them will be kept.  We will explain further about this using this blog once we have more details.
  • No upgrade will be made to the mobile app – it has already been updated.  

Where can you learn more?

  • Test the Canvas test site (URL to bookmark: https://acu.test.instructure.com/) to experience the new user interface. Changes you make on the test site will NOT be saved to the live site, but can give you some experience testing out what has changed.
  • Contact the instructional designers (Berlin Fang and David Christianson) if you need further information.