In order to generate digital reproductions from within Special Collections, one must consult with Special Collections staff, who will need to review the item’s overall condition, check fair use and copyright law, and look into any restrictions imposed by the original owner or donor of the item before it can be digitized by the Digital Scholarship Center staff . Digital Scholarship Center and Special Collections staff and student workers can digitize requested items at our $20/hr rate, with a minimum of 1 hour charged regardless of the time – see Time Rubric for time estimations, and we round up to the next hour once we hit 15 minutes past each hour. It is always a good idea to plan ahead and allow our staff some time to review and check all of their guidelines when requesting a digital file from Special Collections. We ask that you allow a minimum of 2 business days for Special Collections staff to run their reviews and checks before any digitization by the Digital Scholarship Center can take place. Contact information for the Special Collections staff can be found on the right, or by clicking here.
In order to give you an idea of how much time digitization takes, we use a Time Rubric for estimating certain digitization projects based upon an ideal working environment, equipment running flawlessly, and our own experience in the past throughout a particular process. Hopefully, it will help you understand the time commitment we invest in seeing a job done right and well for you when you send us a request.