{"id":2582,"date":"2013-09-30T12:04:48","date_gmt":"2013-09-30T17:04:48","guid":{"rendered":"http:\/\/blogs.acu.edu\/hr\/?p=2582"},"modified":"2013-09-30T12:04:48","modified_gmt":"2013-09-30T17:04:48","slug":"departmental-deposits","status":"publish","type":"post","link":"https:\/\/blogs.acu.edu\/hr\/2013\/09\/30\/departmental-deposits\/","title":{"rendered":"Departmental Deposits"},"content":{"rendered":"<p>The Office of Finance is the official depository for all University funds.\u00a0 Since your department collects funds on behalf of ACU, these must be submitted to the Office of Finance for deposit with our bank.\u00a0\u00a0 We are providing a few guidelines for best practices that will ensure your department\u2019s revenue is secure and recorded properly:<\/p>\n<p>\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 We strongly recommend transporting deposits to the Office of Finance on a daily basis thus avoiding the risk of having unsecured checks and\/or cash in your department&#8217;s possession overnight.<\/p>\n<p>\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Departments are responsible for counting all money and completing a <a href=\"http:\/\/www.acu.edu\/campusoffices\/fms\/documents\/New%20Deposit%20Slip.xls\" target=\"_blank\">departmental deposit slip<\/a> prior to delivery of the money to the cashier located in the Office of Finance.<\/p>\n<p>\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 The Finance cashier, who receives the money, will then verify that all funds are present, make the entry into the Banner FOAP listed on the deposit slip, and provide a printed receipt to the department\u2019s representative.<\/p>\n<p>\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <span style=\"text-decoration: underline\">Please instruct your team members to not leave deposits with Finance without obtaining a thermal paper receipt<\/span>.<\/p>\n<p>\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 It is the responsibility of each department to verify that all funds have been recorded into the Banner general ledger in a timely manner.<\/p>\n<p>\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 We strongly recommend that departments keep a copy of their deposit slips and attach the corresponding receipt for reconciliation purposes.\u00a0 This is for the protection of your department.\u00a0 There may be multiple people\u00a0\u00a0\u00a0 handling the money, and this process will ensure that all money has been deposited and recorded successfully. \u00a0Questions related to departmental deposits can be direct to Candi Hammett, ext 2549.<\/p>\n<p>If your department receives donations (funds that go through a 4101 account), those funds should <span style=\"text-decoration: underline\">not<\/span> be deposited through the Office of Finance.\u00a0 Instead, the funds and any accompanying documentation, should be delivered to Advancement Services (Admin. Bldg. Room 301) with instructions on where the funds should be deposited for your department.\u00a0 This process helps to ensure that the donor will receive the charitable tax documentation that they need.\u00a0 Questions about donations?\u00a0 Call Advancement Services, ext. 2612.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The Office of Finance is the official depository for all University funds.\u00a0 Since your department collects funds on behalf of ACU, these must be submitted to the Office of Finance for deposit with our bank.\u00a0\u00a0 We are providing a few guidelines for best practices that will ensure your department\u2019s revenue is secure and recorded properly: [&hellip;]<\/p>\n","protected":false},"author":6988,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[18],"tags":[],"class_list":["post-2582","post","type-post","status-publish","format-standard","hentry","category-announcements"],"_links":{"self":[{"href":"https:\/\/blogs.acu.edu\/hr\/wp-json\/wp\/v2\/posts\/2582","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.acu.edu\/hr\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.acu.edu\/hr\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.acu.edu\/hr\/wp-json\/wp\/v2\/users\/6988"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.acu.edu\/hr\/wp-json\/wp\/v2\/comments?post=2582"}],"version-history":[{"count":3,"href":"https:\/\/blogs.acu.edu\/hr\/wp-json\/wp\/v2\/posts\/2582\/revisions"}],"predecessor-version":[{"id":2588,"href":"https:\/\/blogs.acu.edu\/hr\/wp-json\/wp\/v2\/posts\/2582\/revisions\/2588"}],"wp:attachment":[{"href":"https:\/\/blogs.acu.edu\/hr\/wp-json\/wp\/v2\/media?parent=2582"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.acu.edu\/hr\/wp-json\/wp\/v2\/categories?post=2582"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.acu.edu\/hr\/wp-json\/wp\/v2\/tags?post=2582"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}