Students who are classified as trainees/interns in undergraduate research, creative activities, or other scholarly activities, are eligible to receive living stipends, not wages. Please fill out and sign the following forms and return them to the Office of Undergraduate Research through campus mail at ACU Box 29103 or email at email@example.com or firstname.lastname@example.org. The required forms are the Internship Agreement, Internship Payment Form, a W-9, and proof of Responsible Conduct of Research training. Please allow two weeks for processing of the paperwork before a student can receive their stipend.
Student interns are trainees and not employees. This means that they are receiving primarily an educational opportunity by participating in research activities. There should be learning objectives outlined as part of the research program. As such, trainees will receive a 1099 in January when tax documents are sent out. Taxes will not be withheld from their stipend, therefore if students have concerns about how this will affect their taxes when they file, they should speak to a tax professional.
Trainees are required to complete a course in Responsible Conduct of Research available through the Office of Research and Sponsored Programs. The RCR Training may be accessed here. ORSP must receive proof of completion of all 6 modules prior to issuance of the trainee stipend.
For your convenience, there are two ways you can fill out the internship agreement and W-9. Please complete EITHER
1. Internship Agreement – 2 versions
Please choose to complete the Internship Agreement Form as EITHER a Word document OR as a fillable PDF.
- Undergraduate Research Internship Agreement – Word form
- Undergraduate Research Internship Agreement – fillable/editable pdf
2. Internship Payment Form
3. W-9 – 2 versions
Please choose to complete the W-9 as EITHER as a fillable PDF or online.