Photo Contest Rules

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Photo Contest Rules, Updated November 2018

Photo Contest Rules


Sponsors are the Pruett Gerontology Center, Abilene Christian University, located in the Sherrod Building, Room 130, ACU Box 27793, Abilene, Texas  79699, the Art and Design Department, Abilene Christian University, located at Don Morris Room 127, ACU Box 27987, Abilene, Texas  79699, and The Learning Studio, Abilene Christian University, located in the Brown Library.


The 2018-2019 Photography Contest “Images of Aging” begins November 4, 2018 and ends February 11, 2019. By submitting an entry, each entrant agrees to the Official Rules and warrants that his or her entry complies with all requirements set out in the Official Rules. This is a skilled-based contest and chance plays no part in the determination of winners.


Students of Abilene Christian University who are actively enrolled during the 2018-2019 school year are eligible to participate.  Faculty, staff, and the general public are not eligible.


The theme of the contest is “Images of Aging”.  Photographs must include at least one person 60 years old or older.   Only photographs taken by the student who submits the photo are eligible. Students may submit one photograph per category.

The categories are:
Black and White  –  black and white photos may be submitted as taken or digitally enhanced
Color  –  color photos may be submitted as taken or digitally enhanced
Mobile  –  photos taken with a mobile device such as iPhone


Photographs must be in digital format.  Only online entries will be eligible.  No print or film submissions will be accepted for entry into this Contest. The photograph need not be taken with a digital camera; high-quality scans of negatives, transparencies, or photographic prints are acceptable. Digital photographs should be taken with the highest resolution possible; however, files submitted may not be larger than 2,048k (2 Mb).  Photographs must be in a .jpeg, .jpg or .gif format.

If an eligible student wants to participate but does not have access to a camera or needs technical assistance, they are encouraged to contact The Learning Studio for help or for a ‘check-out’ camera.

Submit one photograph per email to  Entrants will use their own ACU email user ID to submit their photographs.  (This determines who receives credit as the photographer.)  Each photograph will be titled.  Enter the photo’s category and title in the subject line and the name(s) of the model(s) in the body of the email. Include a Model Release Form with each submission. Each person photographed will sign a model release.  The entrant is responsible to submit a signed release to the Pruett Gerontology Center within two days of entry.

The photograph, in its entirety, must be a single work of original material taken by the Contest entrant.  By entering the Contest, entrant represents, acknowledges, and warrants that the submitted photograph is an original work created solely by the entrant, that the photograph does not infringe the rights of any person or entity, and that no other party has any right, title, claim, or interest in the photograph.  Entries are void if the Sponsor determines the photograph not to be an original, or for any other reason Sponsor deems valid including, but not limited to, objectionable or inappropriate content.

The entries in each Category will be judged separately.  Proof of submission is not proof of receipt. Pruett Gerontology Center and Abilene Christian University reserve the right to display winning and non-winning photos and use all photos submitted in any way deemed appropriate to sponsors at no cost and without any additional permission from entrant.  Entrants retain all other rights to their own photographs.


If the photograph contains any material or elements that are not owned by the entrant and/or which are subject to the rights of third parties, and/or if any persons appear in the photograph, the entrant is responsible for obtaining, prior to submission of the photograph, any and all releases and consents necessary to permit the exhibition and use of the photograph in the manner set forth in these Official Rules without additional compensation. If any person appearing in any photograph is under the age of majority in their state/province/territory of residence the signature of a parent or legal guardian is required on each release.
All releases must be submitted by email to Pruett Gerontology Center ( within two (2) calendar days of the entry, but no later than the last day of the contest.  All releases must be in the form provided by Sponsor. Failure to provide such releases upon request may result in disqualification at any time during the Contest.
Similarly, upon Sponsor’s request, each entrant must provide within two (2) calendar days, but no later than the last day of the contest, a signed written license from the copyright owner of any sculpture, artwork, or other copyrighted material that appears in the photograph entry, authorizing any Authorized Party to reproduce, distribute, display, and create derivative works of the entry in connection with the Contest and promotion of the Contest, in any media now or hereafter known. Failure to provide such releases upon request may result in disqualification and selection of an alternate winner.

By entering the Contest, all entrants grant an irrevocable perpetual, non exclusive license to Authorized Parties, to reproduce, distribute, display, and create derivative works of the entries (along with a name credit) in connection with the Contest and promotion of the Contest, in any media now or hereafter known, including, but not limited to: display at Pruett Gerontology Center, conferences, or any other location deemed suitable by Sponsors; publication in any print or online media associated with Abilene Christian University and/or the Sponsors.  Entrants consent to the Sponsors doing or omitting to do any act that would otherwise infringe the entrant’s “moral rights” in their entries. Display or publication of any entry on an Authorized Party’s website does not indicate the entrant will be selected as a winner. Authorized Parties will not be required to pay any additional consideration or seek any additional approval in connection with such use.  Additionally, by entering, each entrant grants to Authorized Parties the unrestricted right to use all statements made in connection with the Contest, and pictures or likenesses of Contest entrants, or choose not to do so, at their sole discretion.  Authorized Parties will not be required to pay any additional consideration or seek any additional approval in connection with such use.


A First Place and Second Place acknowledgement will be awarded in each category.  Honorable mentions will be named at the judges’ sole discretion.


A panel of judges selected by the Sponsors will determine the winners.  All winning photographs will be featured online, as well as in other publications and events as deemed appropriate by Sponsors. Pruett Gerontology Center will select photographs to be displayed at the Center’s location.

All winners will be announced and photos will be displayed at by April  2, 2019.

Sponsors reserve the right to cancel the contest or modify these rules at its discretion.  All decisions made will be final.


Entrants agree that personal data, especially name and address, may be processed, shared, and otherwise used for the purpose and within the context of the Contest and any other purpose outlined in these Official Rules.  The data may also be used by Sponsors to verify the participant’s identity, postal address and telephone number or to otherwise verify the participant’s eligibility to participate in the Contest.  Participants have the right to access, review, rectify or cancel any personal information held by PGC in writing to Pruett Gerontology Center, ACU Box 27793, Abilene, Texas  79699.  Personal data will be used by Sponsors exclusively for the purpose of this contest.


By entering this Contest, all entrants agree to release, discharge, and hold harmless Abilene Christian University and its partners, affiliates, subsidiaries, advertising agencies, agents and their employees, officers, directors, and representatives from any claims, losses, and damages arising out of their participation in this Contest or any Contest-related activities and the acceptance and use, misuse, or possession of any voucher awarded hereunder.
Abilene Christian University assumes no responsibility for any error, omission, interruption, deletion, defect, or delay in operation or transmission; communications line failure; theft or destruction of or unauthorized access to Contest entries or entry forms; or alteration of entries or entry forms.  ACU is not responsible for any problems with or technical malfunction of any telephone network or lines, computer online systems, servers or providers, computer equipment, software, failure of any email entry to be received on account of technical problems or traffic congestion on the Internet or at any website, human errors of any kind, or any combination thereof, including any injury or damage to entrants’ or any other persons’ computers related to or resulting from participation, uploading or downloading of any materials related to in this Contest.
By entering, entrants also agree (a) to be bound by these Official Rules; (b) that the decisions of the Judges are final and binding with respect to all matters relating to the Contest; and (c) if the entrant wins that Sponsor may use the winning photographs and each winner’s name, photograph, likeness, and/or voice in any publicity or advertising relating to the Contest or future promotions without compensation or approval (except where prohibited by law). All federal, state/provincial/territorial, and local taxes, fees and surcharges and taxes (whether foreign or domestic, and including income, sales, and import taxes) on vouchers are the sole responsibility of the winners. In the event that the selected winner(s) of any voucher is/are ineligible, cannot be traced or does/do not respond within ten (10) days to a winner notification as required by the “Contest Acknowledgement” Rules above, or refuses the voucher, the voucher will be forfeited and Sponsor, in its sole discretion, may choose whether to award the voucher to another entrant.

Photo Contest 2018-19 how to enter


  1. Gabriela Lane
    10:34 am, 11.22.13

    Part of the rules stipulates who and who is not eligible to participate in the contest. I am a graduate student MS – Human Communication with graduation for August 2014, but I am also a staff. Am I eligible to enter the contest?

    • Helen Teague
      11:34 am, 11.22.13

      Thank you for your comment, Gabriela! Yes, you are a student so you may enter your photo and photo release form! Each student may enter up to three separate times, submitting one photograph in each of the three categories. Looking forward to your submission!

  2. Brittney Johnson
    5:46 pm, 10.23.17

    How many entries per participant? Also, can a participant enter in more than one category?

    • Linda Kemp
      11:05 am, 01.11.19

      Each student may submit up to three separate entries, one in each of the three categories. Only one submission per category is allowed.

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