Staff Senate Meeting Minutes
February 8, 2018
In Attendance: Chris Ballard, Dave Beard, Brad Benham, Emily Berry, Eric Gumm, Kathy Redman, Scott Delony, Stephanie Woodlee, Tina Chisholm, Will Wyatt, * Ex Officio – Prentice Ashford, Cindy Gravitt, Grant Abston, Steve Rowlands, Jill Fortson, D’Angelo Sands, Debbie Stewart
Call to Order
Prayer
Approval of Minutes
Old Business
New Business
New Senate Member – Brad Benham – All Senate Introduction
Chris gives a brief description of Staff Senate structure
About my Role Exercise – Cindy Gravitt, Medical Practice Manager
Committee Updates – Stephanie Woodlee
Both Stephanie and Tina Chisholm are rotating off senate the end of this year
Accepting volunteers to committee
Email sent out last week for nominations, extensive task to weed out ineligible candidates
82 people have submitted names for nominations
There was a reminder in the ACU email Monday that gained some traction
Steve: Have we tracked how many people have nominated senators?
Stephanie, Chris and Tina will go through nominations and choose the top ten and send them an email, talk to their supervisor and get approval.
Deadline to accept nomination is March 16.
Week of March 19, we will send the email for voting
Week of April 9 votes will be tallied.
Chris will communicate to those who were chosen
Ballots will be sealed on April 25
New senate convenes June 1
Committee has worked hard to compile historical data for nominations committee so the process will be easier for future committees.
Vetting the staff list BEFORE including them in the list of people eligible is a new procedure
SERVICE COMMITTEE
Reached out to serve Aubree after her baby was born, found out that her office helped her – common issue the serving committee faces.
Planning to discuss how to better serve people, how to outreach and be better connected to offices on campus. Often offices are already helping their people
Chris: Would love to have a 1-2 page document that clearly outlines the duties of that committee.
DEVELOPMENT AND RECOGNITION
Steve has 5 years of data from the Chronicle of Higher Education survey.
Now working with Wendy to see if we can add questions to the survey staff already receives every year. We want to know how to support our staff and be aware of the morale among campus staff. Goal is to get the survey as close to perfect as we can and send it out with the next survey. We decided we don’t need to do more surveys, we just need to add questions.
Steve will save the spreadsheets with data in the Staff Senate folder.
We may be able to add questions to this year’s survey.
COMMUNICATIONS
Debbie started working on the description for the committee, she will create a new folder with committee descriptions and timelines.
Town Hall this month featuring the Medical and Counseling Care Center.
BENEFITS
Will meet this month with Wendy to discuss year end results for 2017.
Will continue the conversation regarding the bereavement leave policy.
Discussion regarding cards that staff senate sends out to new staff, anniversaries, and bereavement
Meeting with Dr. Schubert – April 18 from 8:30-9:30am Reeves Alumni Conference Room
Dr. Schubert will want questions at least a week in advance. Email questions to Chris. He will want to know what we are hearing and feeling from staff regarding areas of concern.
VII. Adjournment
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