Archive for February, 2022

The Office of International Students & Visiting Scholars in partnership with the Office of Spiritual Formation would like to invite faculty and staff to join us for Hospitali-Tea every Tuesday at 3pm in the Student Life Den. Come enjoy a nice warm cup of tea, biscuits and fun conversations with students! If your department would be interested in hosting Hospitali-Tea one week, you may contact Ariel Bloomer (amb18g@acu.edu).

A consultant from TIAA will be offering individual counseling sessions via phone/virtual to discuss your personal financial situation and retirement investments. Register for an appointment online. Appointments are limited and are reserved on a first come, first serve basis.

Tickets for the 66th Annual Sing Song are on sale now! Sing Song will take place on April 1-2 at the Taylor County Expo Center. Visit acustupro.com/tickets to get yours today!

Please note that p-card reporting will be transitioning to Concur beginning in the month of March 2022. Purchasing card and travel card spend will stay the same; only the p-card reporting processes will be changing. Please feel free to contact us by emailing pcard@acu.edu if you have any questions regarding this upcoming change. The upcoming transition of p-card reporting from JP Morgan Smartdata to Concur Company Billed Statements (CBS) is currently scheduled for March 2022. It is important to note that monthly p-card transactions through February 2022 will be allocated in Smartdata and CBS Reporting for p-card transactions will begin for the month of March 2022. Training sessions will be offered before and after the launch date on the following dates:

Lynay Classroom | Hunter Welcome Center | Tuesday, Feb 22, 2022 10:00 AM (Virtual Zoom Option Available) Meeting ID: 941 3167 3489 Zoom Passcode: 051617

Lynay Classroom | Hunter Welcome Center | Tuesday, Mar 22, 2022 10:00 AM (Virtual Zoom Option Available) Meeting ID: 961 2117 0252 Zoom Passcode: 289369

Lynay Classroom | Hunter Welcome Center | Tuesday, Apr 26, 2022 10:00 AM (Virtual Zoom Option Available) Meeting ID: 932 9378 5733 Zoom Passcode: 167470 .

We plan to provide a link to additional training options in February. User guides will also be made available for training on the new CBS Expense Reporting process. Please continue to reallocate p-card transactions in Smartdata until we implement the reporting changes in March of 2022. Please review the following information regarding the upcoming transition to Concur CBS. Concur CBS FAQs: Travel Card and P-Card transactions will stay the same; only reporting processes are changing for p-card transactions. In Concur CBS, p-card expense reports will be auto generated and pre-populated in Concur Expense. P-Card expenses will remain within a pre-populated monthly CBS report in Concur Expense. CBS reporting for p-card transactions will be for the full dates of the month and CBS reports will contain posted p-card transactions. P-Card expense report approvals will remain the same; the employee’s supervisor will approve their p-card expense reports in Concur CBS. The allocation and reporting deadline for p-card transactions will change to the 15th day of the month following posted p-card transactions. Proxy/delegate access will be available in Concur CBS similar to the current group user access in Smartdata. Currently p-card transactions are posted in Banner on a monthly basis at the beginning of the month following monthly card transactions. However, with Concur Company Billed Statements, p-card transactions will be posted to the general ledger after p-card reports are submitted by the cardholder, approved by the cardholder’s supervisor, and reviewed by the Accounts Payable office in Concur. Please be sure to email pcard@acu.edu with any questions. Thank you.

The International Students Association would like to invite ACU Faculty and Staff to participate in their annual International Food & Fashion Festival which will be taking place on Saturday, March 5th at the Hillcrest Church of Christ gymnasium. If you are interested in either cooking, offering your kitchen for students to use, or lending cultural attire for the fashion show, we would love to have Faculty/Staff involved. There will be 2 interest meetings taking place this week: 2/9, 2/10 at 7pm in BSB 121. For questions, you may contact veronica.summers@acu.edu

The Org Chart Change Form is working again. Please submit Org Chart change requests using the form on our website.

Did you know ACU provides faculty, staff, students and alumni with unlimited access to RightNow Media—the world’s largest streaming library of video Bible study resources? This extensive library has more than 20,000 videos and the Bible study videos can be used as part of a group study or personal devotions. Many series include free discussion guides and handouts.

RightNow Media is a tool that can help you live out your faith in every area of your life—at home, at work, and in your community. In addition to series on books of the Bible, RightNow Media has videos for everyone in your family on various topics like marriage, parenting, personal finances, mental health, and more. There’s even a library for kids with over 2,000 safe, entertaining videos. RightNow Media has a free app available on all major streaming devices so you and your family can access content anywhere, anytime.

To sign up, just visit this personal invite link.

Due to the inclement weather on 2/3 and 2/4, please see the following is information regarding submitting time:

Non-Exempt employees will see an “Inclement Weather” line on their Web Time. Non-Exempt employees (including temporary employees) who did not work during the closure should record their normally scheduled hours as inclement weather. Non-Exempt employees who worked during the closure, including checking work email and voice mail, should record the time worked as base pay and the remainder of their regular schedule as inclement weather.

Exempt employees need not take any action due to the weather.

Note: Employees who were already taking vacation days should still record the time off as vacation, not inclement weather.

Each department needs to decide as to how to handle their student employees. Departments may: 1) allow students to work extra hours to make up the time missed, 2) pay your student employees their regularly scheduled hours during the closure. These employees will not have an inclement weather line and should record the hours as timed work, OR 3) inform students that they should not log missed hours for the closure days.