In continued efforts to provide a quality experience in ACU’s SAP Concur – Travel and Expense Management system, the following update began over the weekend of February 3rd and 4th 2018 and has been completed on Monday, February 5th 2018.
•Individual Per Diem Meals and Travel Card for Individual Meals
Expense Reports will now have the option for you to choose between having elected to take Per Diem or utilizing the Travel Card, in keeping with the current ACU Travel and Entertainment Policy within the Employee Handbook.
After filling out your Report Header on your Expense Report you will see the following prompt appear when clicking Next.
“Have you elected to take Individual Per Diem? If so select Yes and Per Diem will auto calculate after the Travel Allowance Itinerary is completed. If not select No and utilize the Expense Type Individual Meals w/Receipts for Meals with Card Transactions or Exact Out of Pocket Meal Expenses. *Athletics and Individuals reporting on Groups should never select Yes.”
Due to the nature of group travel we ask that the Per Diem option not be selected as the Reporting Traveler can be included in the Group Per Diem Calculation. Furthermore, any specific calculations for Per Diem for travelers that is less than the USGSA Rate will require documentation of the rate specified. e.g. Students are provided an meal Per Diem from a Cash Advance. This will still require the list of the students receiving the Per Diem with their signatures to be expended as a Group Meal/Entertainment Expense.
Travel Allowances will now only be required for on those Expense Reports that elect to take a Per Diem.
We will continue to monitor and the update for the next several weeks to ensure all aspects are in working order.
We thank you for the feedback that made this change possible!
Please contact the Travel Office at travel@acu.edu with any questions or concerns.