by Donald Simpson | Jun 29, 2017 | Innovation Foundry
“The biggest difference between a folder in My Drive and the new Team drive is ownership. Unlike files in My Drive, files in a Team Drive belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done. This aspect makes a Team Drive perfect for a department or group of people wanting to share and collaborate files. When you add new members, they’re given full access to upload, edit, and delete files. When you remove a member, files they created or edited stay in the Team Drive.” – Jeff Brawley, ACU’s Computing Services G Suite Application
One of the most helpful 10 minutes you can spend as you get started with Team Drives is to read over the following web page, provided by Google:
Getting Started with Team Drives
Also, if you use the Google Documents (Docs, Sheets, Slides, etc.) they do not count against your memory limit – not that you will come close to using the 2PB worth of storage you have through ACU, but if you can use the Google Documents, we recommend that you do – as Team Drive is all about collaboration!
To get a better handle on what Google Team Drive is able to do for you, remember to reach out to the following:
by Donald Simpson | Jun 27, 2017 | Innovation Foundry
You are going to kick yourself you neglect one of the most useful desktop and mobile apps available to you through ACU, as well as millions of others who have a normal Gmail account. With the capacity to store an unlimited number of photos and videos, Google Photos is rapidly becoming the “go to” application for storing and sharing your photos across multiple devices and individuals. To get a better handle on what Google Photos is able to do for you, remember to reach out to the following:
Remember, if you use your Apple Photo App to delete or edit a photo, it will be deleted or edited in your Google Photos, as the Google Photo App is syncing what is on your Apple Photo.
To Delete photos from your iPhone/iPad, but not in Google Photos:
- Open up the Google Photos App
- Touch the “3 lines” on the top left of your screen to open up the main menu
- Touch “Settings”
- Touch “Manage device storage“
- Touch “Free Up Space“
This will remove original photos and videos from your device that are already backed up on Google Photos.
by Donald Simpson | Jun 22, 2017 | Innovation Foundry
There are an amazing amount of apps located within the mobile device world. Chances are you have several screens or folders worth of them on your tablet or smartphone, and if you are like us…many of them do not get used much. So what are some time saving, as well as very useful apps you can use in conjunction with desktop apps made available as an employee or student at ACU? Or even just for things you do all the time outside of work? Today, Donald Simpson shared with our Tech Tune-Ups group some of his favorite apps that work great with their desktop companions, as well as a few extra ones that save time and are pretty useful. Here is a what he shared today.
Office 365:
Google:
Adobe:
Some Additional Apps that would be beneficial for ACU Faculty and Staff:
- Canvas – View and Interact with your Canvas Courses
- Lynda.com – All the Training Videos One Could Ever Want or Need
- GPA Mobile – ACU’s Health Insurance Provider
- IFTTT (If This Then That) – Automate Everyday Tasks between Apps
- You may also want to Bookmark a website (ACU Homepage, myACU, ACU HR, ACU Department page, etc.) to your phone
As always, the best way to troubleshoot or ask your technical questions is to seek out the following helps:
by Donald Simpson | Jun 20, 2017 | Innovation Foundry
Today, Stephen Rektenwald talked to us about Mail Merge using Google G Suite and Microsoft Office. Both are powerful applications made available to ACU faculty and staff, with differences in their setup. Stephen walked our group through the various steps one will need to take in order to setup either application for their mail merge projects. Below are today’s presentation, as well as some links to help you get the most out of your mail merge workflows and resources. Thanks for helping these sessions become a great addition to our ever growing relationship with ACU and the technologies they provide.
Google Slides Presentation
Lynda.com has some great videos on their site:
Also, Google has a great resources with their Add-ons:
- Open Google Sheets
- Open one of your Google Sheets, or create a new one
- In the dropdown menu, on the top left of your screen, click on “Add-ons”
- Click on “Get Add-ons” from the dropdown menu
- A new window will open with all of the various tools you can incorporate into Google Sheets. If you want to restrict the add-ons to mail merge, type “Mail Merge” into the “Search add-ons” box
- If you know what you are looking for, choose the best “add on” to fit your need. If you are unsure what you might need, take some time to read the descriptions of all the available add-ons.
The Add-on Stephen used today was called “autoCrat.” Another mail merge add-on we have used is “Yet Another Mail Merge” – which is the one that will tell you who has opened or viewed the email you sent out using it, as well as the ability to personalize each email.
As always, the best way to troubleshoot or ask your technical questions is to seek out the following helps:
